Wedding · QR code · Sign design

Design the sign that gets your QR code scanned

The square is the easy part. What decides whether guests use it is the card it sits on: the wording, the size, whether it looks like your stationery or like something printed at the office. Eventphoto.io's designer lets you lay that card out yourself — colors, text, a photo if you want one — and download it ready for the printer.

Design your QR code sign →I’m a guest

In short

The Eventphoto.io QR code sign designer is a browser canvas where you pick a design, write your own welcome line and drag your event’s QR code into place on a table card or an A4 welcome sign — then print it or save it as an image. A free event gets one simple design; the paid plan unlocks all 50+ designs and every QR style, heart-shaped codes included.

Free: 20 photos per guest, kept 14 days from when you create the event
Paid: $19.99 (£15.99 in the UK) per event for unlimited photos and videos per guest, kept up to 12 months
One-time payment. No subscription and no fee per guest.

What you drag is what prints

The canvas is the sign, at the size you chose. No layers, no crop tool, no discovering after the print run that the code sat two centimetres left of where you thought.

It has to be readable at arm’s length

Pick any background and text color you like — and if the pairing is too faint to read across a candlelit table, you get told before you print rather than after.

Looks like the rest of the stationery

Your colors, your wording, your photo. A sign that matches the place cards gets read as part of the wedding; a default template gets read as an ad.

Why most couples spend an evening on this and still reprint

The usual route is a free template, a phone editor, and an hour of fighting a crop tool so the code sits somewhere sensible. The color is nearly right. The text box will not center. Then the PDF prints slightly smaller than expected and the square ends up the size of a postage stamp on a table card.

Here the QR code on the canvas is your real event’s code, already generated, so there is nothing to paste in and nothing to break. You choose the format first — table card or A4 welcome sign — and everything else is arranged inside the shape it will actually be printed in.

Change your mind about the format halfway through and your text and colors come with you instead of collapsing. Lay out an A4 welcome sign, switch to table cards, and you have both versions of the same design in a couple of clicks.

What we would print, if it were our wedding: one A4 sign at the entrance where people are standing still, and a table card at each place setting, because that is where guests sit down and get their phones out.

From blank canvas to the printer in three steps

Open the designer from your event

Every event opens it with one simple design to print. Upgrading to the paid plan unlocks every design and QR style — the same upgrade that brings video uploads, the digital guest book and the longer storage window.

Choose the format, then lay it out

Table card or A4 welcome sign first, because it changes the proportions. Then a design, your welcome line, and the code dragged where the eye lands.

Download the PNG and test one

Print a single copy, scan it from where a guest would stand, in the light the room will actually have. Then run the rest.

All your guests' wedding photos →The gallery the code opens →Digital wedding guest book →How to ask guests to share their photos →How to make a QR code for wedding photos →Where to put the wedding QR code →Best wedding photo app →How big should the QR code be? →Wedding photo sharing for free →

Wedding QR code sign designer — frequently asked questions

Do I need Canva or Photoshop to make the sign?

No, and you do not need a template either. The sign designer is built into Eventphoto.io: you open it from your event, pick a background color, type your welcome text, drag the pieces around a live canvas and download a print-ready PNG. Nothing is exported, re-imported or opened in a second app.

What sizes can I print it at?

Two, each with the real print dimensions built in: a table card (A6, 14.8 × 10.5 cm) and an A4 welcome sign. Switch between them and your text and colors come with you, so you can lay out the welcome sign and then print the same design as table cards.

Can I match it to our wedding colors?

Background color and text color are chosen separately, so you are not stuck with a preset pairing — though there are a few ready-made ones if you would rather not start from a color wheel. If a combination would be hard to read, the designer warns you before you print forty copies of it.

Can I put our own photo on the sign?

Yes — upload a picture from your phone or laptop, then drag and resize it on the canvas alongside the text and the code. An engagement shot works well on an A4 welcome sign; on a table card there is usually only room for words. You can add a few emoji too, if that is your wedding.

Will the QR code still scan if I move or resize it?

It is generated from your real event link, not pasted in as a picture, and stays scannable at every size the designer allows. Drag it wherever the layout wants it. Still print one and scan it yourself before committing to the whole run — paper, ink and dim venue lighting are the variables the software cannot see.

If I close the tab, do I start over?

No. Your text, colors, canvas size and layout are remembered in the browser, so you can leave it half-finished and come back. An uploaded photo is the exception — that one you add again.

Is the sign designer free?

Partly. A free event opens the designer with one simple design, a plain white sign with a classic square code, which you can edit, print and save. The paid plan, $19.99 (£15.99 in the UK) once per event, unlocks every design and QR style: 50+ designs, heart-shaped QR codes, table cards and welcome signs, alongside unlimited photos and videos per guest, 12 months of storage, the digital guest book and photo search.

Lay out your sign tonight, print it this week

Create the event and the designer opens inside it with a simple sign to print; upgrade to unlock every design and QR style, choose your words, then print the sign or save it in the format you need.

Create free event Contact support

Eventphoto.io