Eventphoto.io
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For venues

Every booking leaves with its photos

A wedding on Saturday, a company dinner on Tuesday, a sixtieth on Sunday afternoon — different rooms, same ending, with a few hundred photos scattered across guests’ phones. Put the Eventphoto.io QR code on the welcome table and it pulls them into one gallery for the client. Nothing to install, nothing for the floor team to operate, nothing that changes between one booking and the next.

Set up your next booking →See it for other event types

No hardware, no Wi-Fi desk

No tablet to charge, no photo booth to wheel in, no network password to hand out at the door. A printed code is the whole installation.

The same for every booking type

A reception, a conference dinner, a christening lunch — nothing about the setup changes with what the room is being used for.

A line in the booking pack

It reads as a venue that has thought further ahead than the floor plan, and it costs your team no work on the night of the event.

In short

Guest photo sharing for venues means one printed QR code per booking: guests scan it, upload from the phone with no app and no account, and everything gathers in a gallery you can hand the client as one download when the night is over. Event credits come in packs of 5, 15, 25, or 50, from $7.99 per event in the largest pack, with no expiry.

What it costs

  • Free: 20 photos per guest, kept 14 days from when you create the event
  • Paid: $19.99 (£15.99 in the UK) per event for unlimited photos and videos per guest, kept up to 12 months
  • One-time payment. No subscription and no fee per guest.

Your room looks its best about twenty minutes before anyone photographs it

Clients see the room finished once, on the night of the event, through a crowd. Guests photograph it constantly — the table settings before the first course, the speeches, the terrace at dusk, the last four people on the dance floor — and then nobody collects any of it. Two weeks later the client emails asking whether anyone happened to get a picture of the room before the doors opened.

One code on the welcome table settles it. A guest points a phone at the code, the upload page opens in the browser, they tap, choose from the camera roll and type a first name. There is no app to install and no account to create, which is the only reason people actually do it while holding a drink. Everything collects in one gallery that anyone with the code can open; it is never public and never indexed, and the private host page is the part that manages the event and downloads all of it as a single ZIP.

Setup is identical whatever is booked: create the event with a name and an email, print the code, put it where people line up. One timing detail matters for a venue, because you are working from a calendar — the storage window starts when the event is created, not on the event date. Create free events in the week of the booking; a paid or credit-funded event gives you months, which is the version that fits printing signage ahead of a season. A free event is genuinely free — no card — so you can offer one to a client who has spent their budget elsewhere and still hand them something afterwards. A paid event is the version worth putting in a premium package: video as well as photos, 12 months of storage, the digital guest book, and a printable QR sign you can design to match the room rather than taping a bare code to a mirror.

For a venue running events most weekends, a business account turns this into part of the booking rather than a purchase every time: credits bought in packs of 5, 15, 25, or 50, up to 60% off the single-event price, and your venue’s name and logo at the top of every event you create from your credits.

More for event professionals

Guest photo sharing for venues — frequently asked questions

Does our team have to set anything up on the day of the event?

Only put the printed code where guests will see it — the welcome table, the bar, the table numbers. There is no hardware, no tablet to charge, no network to join. The event is created in advance, from a browser, in about a minute.

Can we offer it to every client without paying every time?

A free event costs nothing at all and can be offered to anyone: 20 photos per guest, kept for 14 days. If you host events most weekends, a business account buys paid events as event credits in packs of 5, 15, 25, or 50, up to 60% off the single-event price of $19.99 (£15.99 in the UK), so the next booking is already covered when it comes in.

Who ends up owning the photos — us or the client?

You decide. On an event created from your event credits you choose who manages it: the venue, or the client. Hand it to the client and they get the event email and can change the PIN and the cover and download every photo and video as one ZIP, while you keep full access. On an event you keep, you download everything and send it on.

Does this replace the photographer our clients hire?

No. It gathers what guests took on their own phones, which is a different set of pictures entirely — the room before the doors opened, the table nobody photographed formally, the dance floor at midnight. Both can run on the same evening without interfering.

Can guests leave the host a written or filmed message?

On a paid event, yes. A digital guest book sits next to the gallery: a guest types a note or films a short greeting on the phone camera. It is worth mentioning to anyone booking a wedding reception or a milestone birthday.

Do guests need an app, an account or the venue Wi-Fi password?

None of the three. The code opens a web page in whatever browser the phone already has, the guest taps to upload, picks photos and types a first name. Nothing is installed, so nothing has to be explained at the door.

Can we find an old booking again later?

Log in with a one-time code sent to your email and every event you create while logged in is listed together in My events, so a client calling on Monday about Saturday is a lookup, not a search through inboxes. Remember the clock, though: a free event holds its photos for 14 days, a paid one for 12 months.

Does it work for shared Christmas party nights and New Year’s Eve?

Yes, and the party season is where it earns the most. Create one event per party night — not one for the season — and print the code on the table plan and the menus: that night’s guests upload to that night’s gallery, and the next night starts clean. On a shared party night each table is usually a whole company: if the companies should not see each other’s photos, give each booking its own event and put its code on that table; on an exclusive hire, one event for the night. On a credit event you choose whether the venue or the company that booked keeps the gallery. New Year’s Eve is the same: one event for the countdown night, the code on the screen before midnight. A free event covers a party that only needs photos for the first 14 days; a paid or credit-funded event gives the 12 months that fit printing the signage before the season starts.

Set up a gallery for your next booking

Create a free event, scan the code with your own phone, and see exactly what a guest sees before you offer it to a client.

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