Eventphoto.io
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For wedding & event planners

One code per wedding, one gallery to hand the couple

A hundred guests photograph the day from a hundred seats, and you cannot be in all of them. Put the Eventphoto.io QR code on the welcome sign and the table numbers, and all of those photos end up in one place instead of being forgotten in a hundred camera rolls. Nothing is added to your plan for the day, and nobody at the wedding is asked to install anything.

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One event per couple

A name, an email, and the code is ready to print. No contract, no onboarding call, no account for the couple to create.

A handover, not a chore

From your business account, make the couple the manager of their event: they can change the PIN and the cover photo and download every photo and video, and you keep full access.

Every wedding in one list

Create them while you are logged in, and each couple’s event stays in one list until it is deleted, instead of somewhere in an email thread.

In short

Guest photo sharing for wedding planners means one QR-code event per couple: guests scan, upload from their phones with no app and no account, and everything is collected in one private gallery. When the wedding is over, you can give the couple all the photos and videos as one download. Event credits come in packs of 5, 15, 25, or 50, from $7.99 per event in the largest pack, and they never expire.

What it costs

  • Free: 20 photos per guest, kept 14 days from when you create the event
  • Paid: $19.99 (£15.99 in the UK) per event for unlimited photos and videos per guest, kept up to 12 months
  • One-time payment. No subscription and no fee per guest.

The best photo of the day is usually on someone else’s phone

You have seen where it happens. The groom’s face during the vows, caught from row three. The grandmother wiping her eyes through the best man’s speech. The confetti shot that worked because somebody was standing exactly where nobody planned for them to stand. Those pictures exist by the hundred, and the couple ends up seeing perhaps twenty of them, because nobody organizes a group chat at their own wedding.

A code on the welcome sign and the table numbers takes care of that. A guest scans it with their phone, the upload page opens in the browser, and they tap to upload, pick from their camera roll and type a first name. No app store, no account, no password for someone in a rented suit to reset. Everything ends up in one private gallery that every guest with the code can look through, which is half the pleasure of it: people look through the evening the morning after, and the couple sees the day from every seat in the room.

None of this needs time in your schedule. Create the event when the stationery goes to print (the storage time starts on the day you create the event, not on the wedding day, and a paid event, or one paid with a credit, keeps everything for 12 months), then mention the code once during the reception. The gallery is never public and never indexed by search engines. From the host page you manage the event and download every photo and video as a single ZIP, which is what the couple wants if they make an album or a slideshow themselves.

On pricing, be honest with the couple about which version they need. A free event is photos only: 20 per guest, kept 14 days. A wedding usually needs the paid one: unlimited photos and videos per guest, video files up to 200 MB, 12 months of storage and the digital guest book — and it is a one-time $19.99 (£15.99 in the UK), not a subscription.

Once you use it for every wedding you plan, a business account is the version built for you: credits in packs of 5, 15, 25, or 50, up to 60% off per event, and your own business name and logo at the top of each couple’s gallery.

More for wedding planners and venues

Wedding planner photo sharing — frequently asked questions

Do I set up a separate event for every couple?

Yes: one event, one code and one gallery per wedding, created with a name and an email in about a minute. Create them while you are logged in and they are listed together, so when a couple asks in November about their September wedding, you find it straight away.

Can I hand the gallery over to the couple afterwards?

Yes. In your business account you choose who manages each event: you or the couple. Hand it to the couple and they get the event email and can change the PIN and the cover photo and download every photo and video, while you keep full access. Or keep it yourself and send them the download when they are back from the honeymoon.

Is this instead of hiring a photographer?

No, and it does not behave like one. It collects what a hundred guests saw from their seats (the aisle from row four, the confetti falling, the toddler asleep under a table at eleven), which is a very different set of photos from a photographer’s edit. Couples want both, for different reasons.

Who pays, me or the couple?

Either. Some wedding planners include a free event in the package and let the couple upgrade if they decide they want video; others pay the one-time $19.99 (£15.99 in the UK) themselves as part of a premium tier. There is no subscription either way, and no per-guest charge however large the guest list gets.

What is the difference between the free and the paid event?

A free event takes 20 photos per guest, photos only, and keeps them for 14 days: fine for a trial run, tight for a wedding. The paid event takes unlimited photos and videos per guest, keeps everything for 12 months, and adds the digital guest book, the printable QR sign designer and photo search, so the couple can find photos in a very large gallery.

Can guests write the couple a message, like a guest book?

Yes. A paid event includes a digital guest book beside the photos. A guest taps Sign the guest book and either types a message or films a short greeting with their phone camera. It often gets messages from people who would never have written in a paper book, and it never runs out of pages.

Do guests have to download anything or make an account?

No. The code opens a web page on the phone, and the guest taps to upload, picks photos and types a first name. That is all. Nobody is asked to install an app, remember a password or hand over an email address at a wedding.

I plan a dozen weddings a year. Is there bulk pricing?

Yes. With a business account you buy event credits in packs of 5, 15, 25, or 50, up to 60% off the single-event price, and each wedding you create uses one credit instead of a new checkout. Your planning business’s name and logo appear at the top of each of those weddings’ guest pages and in their emails, which are sent from our address.

Set up your next couple’s gallery

Create a free event, scan the code with your own phone, and walk through what a guest does before you put it in a proposal.

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