Christmas party photo sharing – one QR code, no app

Create the event, print the QR code on the table cards and the slide between the speeches, and people upload from the phone browser while the party is still going. That is the whole mechanism. The Monday email asking everyone to send their photos to HR reliably produces four pictures of the buffet from the same two people.

No. The QR code opens the event page in the browser the phone already has — no app, no account, no password. That settles two things at once: managed company phones often block installs outright, and nobody wants a new account for the employer’s party on their own phone either.

For a small team, yes: up to 20 photos per guest, photos only, 14 days of storage, no card and no cap on how many guests upload. For a whole company, or when internal comms will still be picking photos for the newsletter in February, take the paid plan: $19.99 (£15.99 in the UK) once per event — no subscription — for unlimited photos and videos per guest, videos up to 200 MB, 12 months of storage (365 days), the digital guest book, the printable QR sign designer and AI tagging that makes the gallery searchable. One payment per party — not per head, not a subscription. Free plan: up to 20 photos per guest, photos only, 14 days of storage, no card and no cap on how many guests upload, each file up to 10 MB. Paid plan: $19.99 (£15.99 in the UK) once per event — no subscription — for unlimited photos and videos per guest, videos up to 200 MB, 12 months of storage (365 days), the digital guest book, the printable QR sign designer and AI tagging that makes the gallery searchable.

The week of the party. The free plan’s 14 days count from the moment you create the event, not from the night itself, so an event you open in early November to get the signs printed has expired before the first drink is poured. If the printer needs the code weeks ahead, create the event on the paid plan — its 12 months cover the wait and the whole of January.

Yes. The organizer holds the private host link and can delete any single photo or video at any time — the dance-floor shots, the one someone asked to have taken down — before the gallery link goes to the whole company. A colleague can delete only their own uploads, never other people’s.

That stays with the employer; we do not take it over. We do not collect consent on anyone’s behalf, claim rights to the photos or make compliance promises. In practice the organizer says at the start of the evening what the photos will be used for, agrees with HR or the staff rep what may go on the intranet, and deletes what someone does not want shared. The gallery is never public or indexed, and a PIN keeps it to the people who were there.

The same way. “Holiday party” in the US and Canada, “Christmas do” in the UK and Ireland, the hotel party nights in Ireland and the UK where several firms share one ballroom, “end-of-year function” in Australia and New Zealand, “year-end function” in South Africa, Friendsmas before everyone goes home for the holidays — every gathering gets its own event and its own code (on a shared party night, one event per company, the code on your own tables and a PIN if you want to be sure), so the Secret Santa reveal, the Kris Kringle swap and the Hanukkah party each keep their own gallery. For New Year’s Eve create a new event: the midnight videos need the paid plan, and the people who left before midnight see the gallery anyway.

Yes. You pay by card on Stripe’s checkout page, and the confirmation email carries the invoice as a PDF, so it goes to accounts the same day — $19.99 (£15.99 in the UK) once, with nothing to renew. Venues and agencies running many parties use the coordinator workspace instead, which bills in credit packs with an invoice.