Corporate events · QR code · No app

Corporate event photo sharing

The awards handover, the team photo before dinner, the colleague from finance who turns out to be very good at karaoke — all of it gets photographed, and none of it ever reaches the company. With Eventphoto.io you print one QR code: people upload from the phone during the event, everyone with the code sees the gallery, and you download the whole thing afterwards from a private host page.

Create your event photo page →I’m a guest

What it costs

Free: 20 photos per guest, kept 14 days from when you create the event
Paid: $19.99 (£15.99 in the UK) per event for unlimited photos and videos per guest, kept up to 12 months
One-time payment. No subscription and no fee per guest.

Nothing for IT to approve

No app to push to managed devices, no accounts to provision, no SSO integration. It is a web page behind a QR code, which is the shortest possible conversation with your IT team.

Not a public hashtag

The gallery opens only for people holding the event code, is never indexed by search engines, and can be locked further with a PIN code. Any individual photo can be deleted on request.

Material the company can use

Full-resolution originals, downloadable in one archive, so the intranet and the careers page get real colleagues rather than stock photography with a logo on it.

Why the photos from the Christmas party never reach the company

Ask anyone in internal communications where the photos from last year’s summer party are, and you will get the same answer: on about ninety phones, in four WhatsApp groups, and in one folder someone made and then left the company. The photos exist. There has just never been a way to hand them in that takes less effort than not bothering.

A QR code closes that gap while people are still at the event and still in a good mood. Put it on the table cards, on the slide between the speeches, and by the bar. Someone scans it, uploads the four photos they just took, and sees what everybody else has been uploading — which is what makes the next person do it too. The organizer is not chasing anyone; the gallery fills up on its own during the evening.

The value shows up afterwards. A photographer, if you booked one, covers a window of the evening and a specific list of shots. Your colleagues cover the rest of the room for the whole night. Downloading both into one archive gives internal comms something honest to work with, and gives the people who were there a reason to look back at it — which is, in the end, what the party was for.

Setting it up for a company event

Create the event

A minute in a browser, free, no account and no purchase order. You get the QR code and a short event code right away.

Put the code where people already look

Table cards, the welcome slide, the bar, the calendar invite. Two or three placements beat one sign by the door that everybody walks past before anything happens.

Download the gallery for internal comms

Open your private host page afterwards and request everything as one archive at full resolution, ready to hand to HR or marketing; the download link arrives by email, usually within minutes.

Occasions →Christmas party photo sharing →Charity gala photo sharing →Free corporate event photo sharing app →Birthday photo sharing →Wedding photo sharing →Digital disposable camera →For planners, venues and agencies →Photo sharing FAQ →

Corporate event photo sharing — common questions

How do you get photos back from people at a company event?

Print one QR code, put it on the tables and the welcome slide, and let people upload as they go. That is the whole mechanism. The alternative everyone tries first — an email to all staff the following Monday asking them to send their photos to marketing — reliably produces four photos from the same two people, because by Monday the evening has stopped feeling worth the effort.

Do attendees have to install anything?

No. They point a phone camera at the QR code, the upload page opens in the browser they already have, and they pick photos. No app, no sign-up, no password. That matters more at work events than anywhere else: managed company phones often block installs outright, and nobody is going through an app store for a two-hour Christmas party.

Will HR and legal be comfortable with this?

It is a much easier conversation than a public hashtag or an open shared drive. The gallery is not published anywhere and is not indexed by search engines — it opens only for people who have the event code, and you can add a PIN code on top if the event warrants it. You can delete any individual photo on request, and the data processing is documented in our privacy policy, which names every sub-processor and where it runs.

Who can see the gallery once the event starts?

Everyone you handed the code to. Colleagues browse what each other uploaded during the evening, which is a large part of why people keep uploading. What stays with the organizer is the private host page — that is what manages the event and downloads the whole gallery at once.

What does it cost for a company event?

Free to start: up to 20 photos per person, photos only, kept 14 days, with no cap on how many people upload. The paid plan is $19.99 (£15.99 in the UK) once for the event — not a subscription, not per head — and adds unlimited photos and videos per person, clips up to 200 MB, 12 months of storage and photo search across the gallery. It goes on one card and needs no procurement process.

Can marketing and HR use the photos afterwards?

That is the reason most companies keep doing it. You download the full-resolution originals from the host page in one archive, so the intranet, the newsletter and the careers page get material that looks like the company actually is, rather than forty posed shots from the same forty-minute slot the photographer was booked for. Tell people at the event what the photos may be used for — that conversation is far easier to have on the night of the party than a year later.

Can we reuse the Christmas party’s code for the January kick-off or the New Year meeting?

No — new event, new code. January is a second season for company photos: the sales kick-off, the New Year reception, the all-hands where the year’s targets go on the slide. Each one gets its own event, created the week it happens, because the free plan’s 14 days count from creation and a gallery that still opens on December’s dance floor is the wrong first picture for the kick-off. Creating one takes a minute, the code goes on the welcome slide, and the organizer downloads the archive for internal comms afterwards exactly as before.

Collect every photo from your next company event

Free to start. Create the event this afternoon, put the QR code on the welcome slide, and the gallery will be filling up before the first speech is finished.

Create free event Contact support

Eventphoto.io