The best corporate event photo app — how to choose

The one your people will actually open at the event — which rules out anything they have to install on a work phone or log in to first. Eventphoto.io is a web page: the QR code on the badge or the table opens an upload page on the phone, the person types a name once, picks photos, and that is the whole thing.

The corporate event photo apps most often compared are Eventphoto.io, Fotify, GuestPix, Google Photos and Dots Memories. They differ on two things that decide it: whether guests need an app or account — Eventphoto.io, Fotify and GuestPix all work in the browser from a QR code, while Google Photos needs every contributor to have a Google account — and how they price, since GuestPix and Dots Memories charge by guest count while Eventphoto.io is a flat $19.99 (£15.99 in the UK) one-time per event with no cap on guests.

Eventphoto.io's free plan gives each guest 20 photos for 14 days with no card, and the one-time $19.99 (£15.99 in the UK) adds unlimited photos and videos per guest, and 12 months of storage. Where the others lead: GuestPix and Fotify bundle invitations and RSVP tracking, and Dots Memories leans toward a keepsake package. Pricing was verified September 2026 — confirm current details before deciding.

Yes — there is nothing to install. The QR code opens an upload page in the phone's own browser, which even a locked-down or MDM-managed device allows, and the person types a name once and sends photos. No app store, no account, no IT ticket, so the same tool works for the whole company and for external guests and partners too.

Yes. The gallery is never indexed and opens only with the event code — nothing is posted publicly and nothing is discoverable by searching. That is the point for a company event: the photos of your all-hands or client party stay inside a private link you control, not on a public feed.

Yes, and on the free plan too. From your private host page you pull everything down as a single ZIP at any time, so the comms or social team can grab the whole set and use it in the newsletter, the intranet or a recap post. A free event is deleted with its media when it expires, so run that download inside the first week.

A QR code, because you cannot ask a room full of employees to install something on a managed work phone, and an app-store detour quietly loses the people who meant to help. A code that opens straight in the browser is the only approach that collects across a whole event rather than from the few willing to download an app.

You can run a whole event on the free plan here: 20 photos per guest, 14 days of storage, no card, and no cap on how many people upload — enough to pilot it at a team dinner before a bigger conference. Paying is a one-time $19.99 (£15.99 in the UK) for that one event — unlimited photos and videos per guest, 12 months of storage, photo search — and nothing renews afterwards, which finance tends to prefer to a subscription.

On the paid plan, yes — that covers a keynote clip, an award moment or the toast at the summer party. The free plan takes photos only, so if there are speeches or a stage moment you want to keep, that is the reason to upgrade.

The same one, because nothing about the mechanism changes for a holiday party: the QR code on the table cards and the slide between the speeches opens the upload page in the browser, staff upload from managed phones without installing anything, and the organizer deletes the dance-floor shots on the host page before the gallery link goes around the company. Create the event the week of the party, because the free plan’s 14 days count from creation; take the one-time $19.99 (£15.99 in the UK) if internal comms wants video or will still be using the photos in February. Our Christmas party photo sharing page walks through the holiday-party version — Secret Santa, the Hanukkah party, the end-of-year function — in detail.

14 days on the free plan, 12 months on the paid one. From your private host page you can request the whole gallery as one ZIP at any point — the download link arrives by email, usually within minutes — so the moment that archive is on a shared company drive the clock stops mattering. A free event is deleted with its media when it expires, so put that download on someone's list for the week after the event.

Both work without an app. GuestPix leans corporate — a branded gallery finish with invitations and RSVP tracking bundled in — with a free trial (50 photos, a 30-day upload window) and one-time tiers around $39–$89 by guest count; Eventphoto.io does one job instead: no-install collection into a private gallery you export, with every guest getting 20 photos free for 14 days and a flat $19.99 (£15.99 in the UK) one-time adding unlimited photos and videos. If you want the branded suite, GuestPix; if you want the candids with nothing to install, us. Compare current pricing before deciding.

You can, and it is free. But everyone who adds photos needs a Google account, and anyone outside your corporate Google tenant — contractors, partners, external guests — is stranded. There is no QR-and-go browser upload for people without an account, and a shared album is not a private, per-event gallery you can hand off cleanly afterwards.

No. They point a phone camera at the code on the badge, screen or table, the upload page opens in the browser, they type a name once and send photos. No app store, no download, no login, and no personal detail asked for beyond a display name — which is why even the colleague who never installs anything still ends up contributing.

Yes. There is no cap on how many guests upload, so one code on the badges, table cards or the screen in the room collects from the whole crowd. Because the paid plan is a flat one-time $19.99 (£15.99 in the UK) with unlimited photos and videos per guest, a 500-person conference costs exactly the same as a 30-person team dinner.

Yes. Create the event free, use the printable QR sign designer to make a sign, and put the code on tables, badges or the screen — you can do it the same day. Because setting one up costs nothing, walk the whole flow on your own phone before the event so you know exactly what your people will see when they scan.